INVOICING
Every invoice, from draft to paid
Create an invoice in a live editable preview, send it as a branded PDF by email, and follow its status until the money arrives — from Invoicing, Cove can remind the client when it falls due.
Issue invoice
A live preview that is the invoice
The Issue invoice screen pairs a full form with a live, editable preview — what you see on screen is exactly the PDF your client receives. No separate preview step, no surprises after export.
Edit directly on the document
Change quantities, descriptions, and terms right in the preview. Totals recalculate as you type.
Line items from your catalog
Pull products and services straight from the catalog, with prices and stock already in place.
Two VAT rates on one document
The rate belongs to the LINE, not the document: each line carries its own product's rate and the header rate is only the fallback. The preview shows the taxable base and the tax per rate.
Automatic numbering
Each business keeps its own sequential invoice numbering.
A branded PDF every time
Invoices render as clean, professional PDFs. On Invoicing and up, they carry your own branding.
From draft to paid in three steps
Invoicing in Cove is a straight line — no exports, no mail client, no spreadsheet on the side.
- Step 1
Create
Fill in the client, pick line items from the catalog, and watch the invoice take shape in the live preview. Proformas convert to original invoices in one click.
- Step 2
Send
Email the branded PDF directly from Cove — no downloading, no re-attaching, no switching to your inbox.
- Step 3
Track
Every invoice is paid, unpaid, or overdue at a glance. With reminders switched on, Cove emails the client three days before the due date and 3, 10 and 30 days after it — and marking an invoice paid records the sale instantly.
Getting paid
The invoice carries its own way to be paid
Any issued invoice can get a public payment page. Your client sees the beneficiary, IBAN, BIC, amount, and reference, and the EPC069-12 QR code fills the transfer in inside their banking app. Cove does not process the payment — the transfer is made by their own bank.
One link, every channel
One dialog gives you the code to scan, the URL to paste, and a ready message carrying the number and the amount. Send it by email, SMS, Viber, or WhatsApp — the text is the same everywhere, so your client never sees one amount in one channel and another somewhere else.
A QR code on the invoice itself
Once an invoice has a payment link, an EPC069-12 QR code prints next to its payment details. Someone holding the printout opens their bank and scans — account, name, and amount fill in by themselves. The code covers euro transfers; outside the euro the page shows the full details instead.
The reference ties the transfer back
The reference is shown exactly as it has to be entered, and it carries the invoice number.
Notes against an invoice
A correction is a document, not an edit
An issued invoice is not edited. When the taxable base changes, you issue a note against it — a credit note for a reduction or a cancelled supply, a debit note for an increase. Cove issues both from the invoice's own row.
A credit note for the whole invoice or part of it
It defaults to the whole document. Lower the quantity on one line and it becomes partial: one item returned out of three does not need the whole invoice reversed.
Never more than what is left
Cove remembers what has already been credited on each line and refuses a note that would push the taxable base below zero. A second partial note goes through while the lines still have room.
A debit note for an increase
A tax document of its own, issued to the same client and under the same VAT treatment, with the ground for issuing it printed on the document.
Numbered from the invoice sequence
A note runs no sequence of its own — it takes the next number from the same series as your invoices. That is also why an issued note cannot be deleted.
Revenue and stock follow it
The credited quantities return to stock at the cost they left at, on the note's own date, whether or not the invoice was paid; credit a paid invoice and the recognised revenue drops by the same share too.
Multi-currency
Foreign currency without the spreadsheet math
Invoice in any currency and let Cove convert at the rate that matters — the one valid on the document date. Rates follow the fixed BGN–EUR peg, the Bulgarian National Bank's reference rates and the ECB's as a fallback, so your reports stay consistent.
Document-date conversion
Every amount converts at the rate valid on the invoice date, not the day you happened to enter it.
Fixed BGN–EUR peg, BNB and ECB rates
Cove applies the official lev–euro peg automatically, then the Bulgarian National Bank's reference rate for every other currency, with the ECB's as a fallback.
A missing rate is never invented
If no rate can be found, the invoice still saves in its own currency — Cove leaves the conversion empty rather than make a figure up.
One FX engine everywhere
The same module prices invoices, expenses, and revenue — the numbers agree across the whole app.
Everything around the invoice
The lifecycle features that keep billing tidy after you press send.
Proforma to invoice
Convert a proforma into an original invoice in one click, with every detail kept intact.
Duplicate in one click
Re-issue an invoice for a repeat client without retyping a single line.
Payment reminders
Overdue invoices are flagged on their own. From Invoicing, switch on reminders and Cove emails the client three days before the due date and 3, 10 and 30 days after it — then stops.
Custom branding
On Invoicing and up, invoices carry your own branding instead of the default look.
Synced with revenue
Paid invoices flow into your sales records automatically.
Filed in File Storage
Every issued invoice lands in File Storage, and statutory invoices are protected from accidental deletion.